Spendvora

Features · Connect

Xero integration

Push draft bills and purchase orders into Xero, and import suppliers, accounts, tax rates and tracking so the coding matches your ledger.

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Send to Xero Xero connected Spendvora INVOICE INV-88421 Northwind Hosting approved £1,248.60 One click Xero DRAFT BILL Created Waiting in your drafts Scan file attached Imported from Xero, so the coding matches your ledger Suppliers 184 Expense accounts 62 Tax rates 9 Tracking → departments 7 Drafts, never silent posts Spendvora creates the bill or purchase order in draft. Your accountant still reviews and posts it in Xero.

Approved in Spendvora, drafted in Xero, with the scanned file attached. Your accountant still has the last word.

Outbound

Drafts, never silent posts

When an invoice or order is approved, send it to Xero as a draft bill or draft purchase order. Nothing is posted behind your back, and nothing lands in your ledger without a human seeing it.

  • Draft bills from approved invoices
  • Draft purchase orders from approved orders
  • The original scanned file attached where Xero allows it

Inbound

Coding that matches your ledger

Import your reference data once and Spendvora speaks your accountant's language, so coding an invoice line does not mean inventing a new chart of accounts.

  • Suppliers from your Xero contacts
  • Expense accounts as the coding options on each line
  • Tax rates so VAT treatment stays consistent
  • A tracking category mapped onto your departments

How the connection behaves

Connect once, per organisation

An owner connects through Xero's own consent screen. The tokens are encrypted before they are stored, and you can disconnect at any time from Settings.

Xero wins on linked suppliers

For a supplier linked to Xero, Xero is the source of truth. Use supplier merge to fold local duplicates into the linked record rather than keeping two.

No budgets needed

If you would rather code to your chart of accounts than build a Spendvora budget, line dropdowns use your Xero accounts instead.

You choose the moment

Nothing syncs on a timer. A person presses "Send to Xero" when the record is ready, which keeps the two systems predictable.

What the integration does not do

It does not import your bills, invoices or historic transactions from Xero. Spendvora captures new documents going forward, and your existing history stays where it is.

It does not reconcile bank transactions, post journals, or pay anyone. Those are Xero's job, and your accountant's.

Xero is also the only accounting integration today. If you use something else, Spendvora still works on its own, and purchase orders still print and email as PDFs.

Xero is a third-party service we do not control. What it does with the data you send is governed by your own agreement with Xero, and it is listed on our sub-processors page.

The rest of the toolkit

Every part works on its own, and they are better together.

Capture

AI invoice scanning

Drop a stack of PDFs or phone photos and let AI do the typing. Supplier, dates, line items, VAT and totals come back ready for a person to check.

Commit

Purchase orders

Raise numbered orders, email them as PDFs, receive goods in parts, and match supplier invoices back against what you actually ordered.

Control

Approvals

Send spend to the right people automatically, by department and by amount, with a multi-step chain for the big numbers.

Watch

Budgets

Yearly budgets with monthly allocations that update as orders and invoices are approved, so overruns show up mid-month.

Explain

Reports and audit trail

Straight answers about where the money went, what is still committed, and who approved it, without exporting to Excel first.

Try it on your own paperwork

Sixty days free, no card required. Upload a real batch of invoices and see what comes back.

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