Spendvora

Features · Explain

Reports and audit trail

Straight answers about where the money went, what is still committed, and who approved it, without exporting to Excel first.

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Reports Monthly budget Suppliers Items Commitments AI usage Spend against budget Approved invoices and committed POs, by month Jan Feb Mar Apr May Jun Jul Spent Budget Spend by supplier SUPPLIER POS SPEND Redwood Paper Co 18 £42,180 Northwind Hosting 12 £14,984 Trade Counter Co 9 £6,220 Citywide Broadband 7 £4,108 Beacon Email 7 £2,184 Open commitments Money promised but not yet invoiced PO-2026-0141 Redwood Paper Co pending approval £8,420.00 PO-2026-0138 Trade Counter Co sent £1,940.00 PO-2026-0135 Citywide Broadband partially received £612.00

Five reports, each answering one question, all reading from the same live data as the dashboard.

The five reports

No report builder, no drag and drop, no blank canvas. Just the questions finance teams actually ask.

Monthly

Spend against budget

Every month of the year against its allocation, plus spend grouped under each manager, so you can see which part of the business is running hot.

Suppliers

Spend by supplier

Who you buy the most from, and how many orders it took. The starting point for any conversation about terms.

Items

Units and money

What you bought, how many, and what it cost, by supplier reference. Useful when a unit price creeps up quietly.

Commitments

Open purchase orders

Money promised but not yet invoiced, so month-end is not a surprise and nothing is double counted.

AI usage

Scans, tokens and cost

Daily scan volume with estimated token cost, so the clever feature stays accountable like everything else.

Activity

The full audit trail

Not strictly a report. Every meaningful change, filterable by person, type and date, for owners and managers.

Activity log All activity This month WHEN WHO ACTION ITEM 09:41 Manager po.approved PO-2026-0142 09:38 Buyer po.submitted PO-2026-0142 09:22 Buyer invoice.confirmed INV-88421 08:57 System scan.completed Batch #418 08:14 Owner budget.updated Overheads 2026 07:52 Manager po.rejected PO-2026-0139 Yest. Owner settings.updated Approval rules Every meaningful change records the named user, the time and their IP address Who can do what O Owner Everything, billing included M Manager Approves spend, runs reports B Buyer Raises orders, uploads scans V Viewer Read only, where you allow it Plus per-user visibility on records

Who approved it, who changed the budget, who connected Xero. Recorded with the user and their IP address.

Trust

Numbers you can trace back

Every figure in a report comes from a record you can open. Click through from a supplier total to the orders behind it, and from an order to the invoice and the original scanned document.

  • No overnight sync, so nothing is a day out of date
  • Tenant scoped, so no other customer's data can leak in
  • Read-only roles can be given reports without edit rights

Limits

What reports do not do

These are working reports, not a business intelligence suite, and we would rather say so up front.

  • They render as tables and charts in the app rather than downloads
  • The one PDF Spendvora generates is the purchase order for suppliers
  • They report spend and commitments, not statutory accounts

The rest of the toolkit

Every part works on its own, and they are better together.

Capture

AI invoice scanning

Drop a stack of PDFs or phone photos and let AI do the typing. Supplier, dates, line items, VAT and totals come back ready for a person to check.

Commit

Purchase orders

Raise numbered orders, email them as PDFs, receive goods in parts, and match supplier invoices back against what you actually ordered.

Control

Approvals

Send spend to the right people automatically, by department and by amount, with a multi-step chain for the big numbers.

Watch

Budgets

Yearly budgets with monthly allocations that update as orders and invoices are approved, so overruns show up mid-month.

Connect

Xero integration

Push draft bills and purchase orders into Xero, and import suppliers, accounts, tax rates and tracking so the coding matches your ledger.

Try it on your own paperwork

Sixty days free, no card required. Upload a real batch of invoices and see what comes back.

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