Features · Capture
Drop a stack of PDFs or phone photos and let AI do the typing. Supplier, dates, line items, VAT and totals come back ready for a person to check.
Fifty files in one go. The queue works through them in the background while you get on with something else.
Upload
Choose files or drag them onto the page. PDFs, JPGs, PNGs and WebP images all work, up to 50 files in a batch, which covers most weeks of supplier post in one sitting.
Extract
Each document is read for the fields you would otherwise type by hand, then written into a draft ready for review.
Review sits the original document next to the extracted data, so checking a figure means glancing left, not opening a folder.
We would rather be blunt about this than oversell it. AI extraction is a typing shortcut with very good aim, not an oracle. It reads most invoices correctly, and now and then it will pick the wrong date off a header or split a line badly.
So Spendvora never treats a scan as final. Every scanned document lands as a draft with the original file one click away, low-confidence fields flagged, and a warning when the totals do not reconcile. A person confirms it before anything is approved, ordered or paid.
That is deliberate. It keeps a human in the loop on the one step where a mistake costs real money, and it means the audit trail records a name against every figure.
Plans include a monthly scan allowance and a platform token cost cap. Hit the cap and scanning pauses until the next month, or carries on straight away with your own OpenAI key.
Uploads sit on the server only while the queue reads them, then move to a private archive. Viewing one later goes through a link that expires within minutes.
Owners choose in Settings whether a scanned document becomes an invoice to review or a draft purchase order, depending on how your team works.
The AI usage report shows tokens and estimated cost by day, so nobody is guessing what the clever bit is costing you.
Document contents are sent to OpenAI for extraction. The detail is in our privacy policy and sub-processors list.
Every part works on its own, and they are better together.
Commit
Raise numbered orders, email them as PDFs, receive goods in parts, and match supplier invoices back against what you actually ordered.
Control
Send spend to the right people automatically, by department and by amount, with a multi-step chain for the big numbers.
Watch
Yearly budgets with monthly allocations that update as orders and invoices are approved, so overruns show up mid-month.
Explain
Straight answers about where the money went, what is still committed, and who approved it, without exporting to Excel first.
Connect
Push draft bills and purchase orders into Xero, and import suppliers, accounts, tax rates and tracking so the coding matches your ledger.
Sixty days free, no card required. Upload a real batch of invoices and see what comes back.
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