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Yearly budgets with monthly allocations that update as orders and invoices are approved, so overruns show up mid-month.
A year of overheads, month by month, with spend landing on the lines as orders and invoices are approved.
Structure
One budget per year, lines grouped under headings you recognise, and twelve monthly allocations per line. If your budget lives in a spreadsheet today, it will look familiar.
Import
Upload the spreadsheet you already keep. Spendvora reads the rows, lets you say which are real lines and which are group headers or subtotals, then reconciles them against last year so the history follows the line.
Nobody has to update a spreadsheet, because spend is calculated from what the business actually committed.
An approved order commits money the moment it is approved. Waiting for the invoice to land is how budgets get blown quietly.
Draft, cancelled and rejected orders are excluded, so the figure reflects real commitments rather than everything anyone ever typed.
The dashboard shows this month and year to date together, with the amount left and an over badge when a line has gone past its allocation.
Allocate lines or whole groups to the people responsible for them, and their dashboard shows their part of the budget rather than everyone's.
The same budget, summarised on the dashboard the moment someone signs in.
Budget spend is driven by purchase order lines coded to a budget line, plus the invoices matched to them. If a line is left uncoded, it will not appear against a budget, and the dashboard says so rather than pretending the number is complete.
In bill tracking mode, where there are no purchase orders, spend against budget from bills alone is still on the roadmap. If budgets are the reason you are here, run in full procurement mode.
Spendvora also does not do accruals, prepayments or period-end journals. It tells you what you have committed and spent. Your accounts system does the accounting.
Every part works on its own, and they are better together.
Capture
Drop a stack of PDFs or phone photos and let AI do the typing. Supplier, dates, line items, VAT and totals come back ready for a person to check.
Commit
Raise numbered orders, email them as PDFs, receive goods in parts, and match supplier invoices back against what you actually ordered.
Control
Send spend to the right people automatically, by department and by amount, with a multi-step chain for the big numbers.
Explain
Straight answers about where the money went, what is still committed, and who approved it, without exporting to Excel first.
Connect
Push draft bills and purchase orders into Xero, and import suppliers, accounts, tax rates and tracking so the coding matches your ledger.
Sixty days free, no card required. Upload a real batch of invoices and see what comes back.
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