Spendvora
Spendvora scans your invoices with AI, routes approvals, and keeps live budgets so overspend never sneaks up on you.
No card required · In the app in minutes · A product of Brainwave Designs Ltd
Not a promise about culture. Four practical things that stop happening.
No more typing
Upload the batch, walk away, and come back to drafts with supplier, lines, VAT and totals already filled in.
No more chasing
Department approvers and amount thresholds decide the chain, and everyone can see whose turn it is.
No more surprises
An approved order counts straight away, so a line going over shows up mid-month rather than in a board pack.
No more guessing
Who submitted, who approved, who changed the budget, all recorded and readable under Activity log.
Not another dashboard full of empty charts. A working loop: capture bills, approve what matters, commit budget, and keep finance systems in step.
1 · Capture
Upload PDFs or photos in bulk. Spendvora queues them, extracts supplier, line items, VAT and totals in the background, then pings you when each one is ready to review. No typing totals from a phone photo.
2 · Control
Send invoices or POs through department managers and threshold rules. Multi-step chains keep big spend honest. Buyers get a clear path from bill to purchase order, then receiving, payments and invoice matching against the original order.
3 · Budgets
Map every line to a real budget code with monthly allocations. Committed POs and approved invoices update the picture as they happen, so overruns show up mid-month, not in next quarter's board pack.
4 · Connect
Connect once, then send draft bills and purchase orders into Xero. Import suppliers, expense accounts, tax rates and tracking categories so Spendvora stays aligned with the ledger your accountant already trusts.
The loop your team runs every time money is about to leave the business.
Each has its own page with the real screens and the honest limits.
Capture
Drop a stack of PDFs or phone photos and let AI do the typing. Supplier, dates, line items, VAT and totals come back ready for a person to check.
Commit
Raise numbered orders, email them as PDFs, receive goods in parts, and match supplier invoices back against what you actually ordered.
Control
Send spend to the right people automatically, by department and by amount, with a multi-step chain for the big numbers.
Watch
Yearly budgets with monthly allocations that update as orders and invoices are approved, so overruns show up mid-month.
Explain
Straight answers about where the money went, what is still committed, and who approved it, without exporting to Excel first.
Connect
Push draft bills and purchase orders into Xero, and import suppliers, accounts, tax rates and tracking so the coding matches your ledger.
Choose the mode that fits your team. You can switch later without losing data.
Purchase orders, receiving, recurring schedules, invoice matching and budgets. Ideal when buyers raise POs before spend happens.
Focus on invoice capture, review and budget control. Ideal when your team works from supplier bills rather than formal POs.
The quieter features that keep a finance team honest day after day.
Standing spend on a schedule. Templates generate purchase orders so rent, retainers and subscriptions do not fall through the cracks.
Spend versus budget, open commitments, supplier and item analysis, plus AI usage. See where money went without exporting to Excel first.
Owner, manager, buyer and viewer roles, per-user visibility, a full activity log, and private file links that expire.
Use the platform key within fair-use caps, or add your own key in Settings. Either way, scans stay metered and visible.
We would rather be straight with you than oversell the clever bit. AI extraction is a very good typing shortcut, not an oracle. It reads most documents correctly and occasionally gets a date or a line split wrong.
So Spendvora never treats a scan as final. Everything arrives as a draft with the original file beside it, uncertain fields flagged and a warning when totals do not reconcile. A person confirms before anything is approved, ordered or paid, and their name goes on the record.
The detail is in the terms, privacy policy and security page.
Start a 60-day free trial with no card. After the trial, pay monthly by subscription or yearly as a one-off payment via Stripe. Spendvora is a product of Brainwave Designs Ltd.
Monthly plans renew as a Stripe subscription. Yearly plans are paid once up front as a one-off Stripe payment and save about 17% versus paying month to month. During the trial you get 50 AI scans per month. After you subscribe, AI token usage on our platform key is capped at roughly 75% of the plan's monthly fee (fair use). See Terms for details.
Start your 60-day free trial today. No card required. You will be in the app in minutes.
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